IT Asset Tracking,
Rebuilt for Impact.
Centralized dashboard with real-time charts, budget meters, and condition tracking. Unlimited hardware/software inventory, vendor management, license/warranty tracking, user assignments, expiration alerts. All in one beautiful platform built exclusively for nonprofits.
14-day free trial. No card.
MOST IT ASSET TOOLS ARE
Generic and limited.
You need nonprofit-
native unlimited.
Unlike generic spreadsheets or capped tools like Snipe-IT and Asset Panda, HelpOne delivers a centralized dashboard with real-time charts, budget meters, and condition tracking. Unlimited hardware/software inventory, vendor management, license/warranty tracking, user assignments, and expiration alerts – all in one secure platform built exclusively for nonprofits, with each organization's data walled off by row-level security.
UNLIMITED SCALE
Endless assets, licenses, vendors – no per-asset fees
CENTRALIZED HUB
Unified hardware + software + vendor tracking with budget meters
Core Features. Pure Clarity.
From inventory to assignments – everything flows together.
IT Asset Dashboard
Bird's-eye view with real-time totals, assigned/taken qty, purchase costs, subscriptions, recent activity, filtering, sorting, and charting.
Outcome: Instant insights and control.
Category Management
Create and manage equipment and software categories with sub-categories, descriptions, and easy organization.
Outcome: Structured and searchable inventory.
Vendor Management
Add vendors with full contact details, assign to assets, track purchase orders, qty, costs, and documents.
Outcome: Streamlined vendor relationships.
Equipment Inventory
Track serial numbers, qty on hand/remaining, purchase orders, conditions (New/Good/Unusable/Damaged), warranties, and assign to users.
Outcome: Full lifecycle control.
Software Inventory
Manage versions, licenses, subscriptions (annual/monthly), expiration dates with reminders, and user assignments.
Outcome: License compliance effortless.
Recently Assigned & Purchased
View recent activity with names, types, assigned to, dates, qty, and costs for quick oversight.
Outcome: Stay on top of changes instantly.
Operations
The behind-the-scenes work, handled
IT, grants, access and the settings that keep everything else running.
- IT & software: track equipment and subscriptions, renewal reminders by email, purchase orders with the file attached.
- Grants: grant timesheets signed by staff and approved by supervisors, budget vs actual, Excel export.
- Access: groups and privileges, "hide in menu", "who has this", a view-only accountant login.
- Pick lists: you edit every dropdown.
- Photos on every person.
- Mailchimp: your groups sync as tags.
- Help center: a link from every screen.
A page for each module
More detail, more screenshots. All of it is in the one plan.
- Volunteer ManagementSign-ups, shifts, check-in and approved hours.→
- Event ManagementRSVPs, tickets, schedules and event P&L.→
- FundraisingGifts, pledges, auctions and sponsorships.→
- Donors & ContactsOne record per person, with giving and follow-ups.→
- ParticipantsThe people you serve, in one list.→
- FinancesGAAP-ready statements, fund balances, Schedule B and year-end reports.→
- HR SolutionsOnboarding, e-sign, reviews and time off.→
- Policies & ProceduresPolicy books, approvals and signed copies.→
- Training TrackingWho has finished which training, and who is due.→
- Board ManagementMeetings, votes, documents and conflict-of-interest forms.→
- IT & OperationsEquipment, software, purchase orders and grant budgets.→
- My HelpOneEach person's own timesheets, expenses and calendar.→
Even if you don't need every module today,
you're still ready for tomorrow.
Start with only what you need. Simply hide the rest – they disappear from your dashboard.
One plan. Every module.
Try every module free for 14 days
or $2,990/year (two months free)
Choose yearly at checkout or when your trial ends.
No contracts. Cancel anytime in two clicks, and take your data with you.
14-day free trial. No card. When it ends, everything is saved and read-only until you choose a plan.