Easy sign-up for volunteers
If signing up is hard, people don't. Look for online sign-up, a portal where volunteers see open shifts, and a way to find opportunities from their phone.
A plain guide for small teams. What to look for, a checklist to use on any demo, and what six well-known options cost, wherever the company publishes a price, using each company's own pages. HelpOne is also on the list, and we say where it fits and where it doesn't.
Pricing as of Oct 2026. Check each company's site before you decide. Jump to the price table.
14-day free trial. No card.
If signing up is hard, people don't. Look for online sign-up, a portal where volunteers see open shifts, and a way to find opportunities from their phone.
One-time and recurring shifts, roles, waitlists when a shift is full, and reminders so people show up.
Digital waivers and forms, so you collect paperwork once and don't chase it on paper.
Check-in and check-out, hours approval, and reports you can give to funders, your board and your auditor.
A volunteer is often also a donor or an event guest. If the tool keeps them in separate databases, you will merge lists by hand.
Ask what sets the price: volunteer count, number of admins, modules or revenue. Ask what it costs at your size and in three years.
Ask every company the same ten questions and write the answers down. It makes the choice much easier.
A volunteer product that connects to Bloomerang CRM
Source: bloomerang.com/pricing
An add-on module inside Neon CRM
Volunteer software for programs of many sizes, including volunteer centers
Volunteer registration and scheduling, with plan tiers
Source: volunteerhub.com/pricing
Volunteer software from Better Impact, in three plans
Source: betterimpact.com/pricing
A simple volunteer hours and events tracker
Source: trackitforward.com/pricing
Also worth a look: Virtuous Volunteer, which has personalized pricing. See the Virtuous alternative page. Plans change; always check each company's page for what's included in each plan.
| Option | Published starting price (as of Oct 2026) | What sets the price | Source |
|---|---|---|---|
| HelpOne | $299/month or $2,990/year, with every module. Unlimited users, volunteers, contacts, donors and events. | Nothing. One price at any size. | HelpOne pricing |
| Bloomerang Volunteer | $119/month, billed annually | Not stated on its pricing page | bloomerang.com/pricing |
| Neon CRM Volunteers module | CRM from $99/month, plus 10% of your CRM fee for the module | Your organization's revenue and the modules you add | neonone.com/solutions/neon-crm |
| Galaxy Digital (Get Connected) | Quote only. Not published. | Custom to your needs. Not by number of volunteers. | galaxydigital.com/get-connected-faq |
| VolunteerHub | Plus from $143/month, Pro from $288/month, billed annually plus set-up fee. Enterprise by quote. | Plan tier and your plan's volunteer limit | volunteerhub.com/pricing |
| Better Impact (Volunteer Impact) | Quote only. Not published on its page. | Plan and number of accepted and inactive volunteer profiles | betterimpact.com/pricing |
| Track it Forward | From $13.25/month. Free plan for fewer than 25 volunteers. | Plan and number of active volunteers. Annual billing takes 20% off. | trackitforward.com/pricing |
Pricing as of Oct 2026, check their site. Prices are starting prices taken from each company's own page. Totals depend on your size, plan and add-ons, so ask each company for a quote before you decide. "Quote only" means we didn't find a price on the page linked.
Volunteers are one part of a bigger job. You also run donors, events, staff, a board and the books, and you would rather have one login, one price and one record per person. HelpOne has a volunteer self-service portal with availability, open shifts, timesheets and documents, online sign-up with waivers, shifts and waitlists, self check-in, an approval workflow for hours, hours valued for Form 990, and a master dashboard. Unlimited volunteers are included.
You only need volunteer scheduling and hours, and want the lowest monthly price. Track it Forward lists plans from $13.25/month, and several tools above start well under $299. Also look elsewhere if you run a large multi-location volunteer program: Better Impact lists location-specific permissions on its top plan and Galaxy Digital lists multi-location features and a Volunteer Center product.
If you pay for separate tools for volunteers, donors, events, HR, board and accounting, the total is about $1,500 a month on average (our estimate; yours will differ). Add up your own list and compare it with $299/month. See the HelpOne volunteer management page for more, the donor software buyer's guide, or the full comparison.
It is software that helps a nonprofit sign up volunteers, schedule shifts, track hours and keep in touch. Some tools do only that. Others are part of a larger system that also holds donors, events and finances.
It varies a lot. As of Oct 2026, Track it Forward lists plans from $13.25/month and a free plan for fewer than 25 volunteers. Bloomerang Volunteer starts at $119/month billed annually, and VolunteerHub Plus starts at $143/month billed annually plus a set-up fee. Neon CRM adds 10% of your CRM fee for its Volunteers module. Galaxy Digital and Better Impact don't publish prices on the pages we checked, so you need a quote. HelpOne is $299/month or $2,990/year with every module. Check each company's site before you decide.
It depends on what else you run. If volunteers are your only need, a dedicated volunteer tool can cost less. If you also need donor records, events, HR, a board portal or finances, an all-in-one such as HelpOne keeps volunteers and donors in one record per person and one price.
For most small nonprofits: online sign-up, shift scheduling with waitlists, digital waivers, check-in, hours tracking with approval, reminders, reports for funders, and the ability to export your data. Use the checklist on this page on every demo.
Maybe not. HelpOne starts at $299/month and includes much more than volunteers. If you only need volunteer scheduling and hours, a dedicated tool with a lower published price may cost less. HelpOne fits best when volunteers are one part of a bigger job.
Yes. 14 days, every module, no card. When the trial ends, your data stays saved and read-only until you pick a plan.
Yes. Export your volunteer list from your current tool or spreadsheet, start the free trial and import it. Migration help is available. NYCON members get free migration.
HelpOne Software, LLC. Company and product names belong to their owners. This guide uses public information as of October 2026 from each company's own pages. Details can change; check each company's site before you decide.
One plan. Every module.
or $2,990/year (two months free)
Choose yearly at checkout or when your trial ends.
No contracts. Cancel anytime in two clicks, and take your data with you.
14-day free trial. No card. When it ends, everything is saved and read-only until you choose a plan.